If you are responsible for an organization and consider the need to install an Access Control system, answering these 10 questions can help you make a decision:
1-Do you have several locked doors?
2-Do you need these doors or some of them to remain closed during the working day?
3-Do your staff use keys to carry out their work?
4-Does your staff use different types of keys according to their work?
5-Do you have problems due to loss, copies or loan of keys?
6-Is it interesting to know who has entered, where and at what time?
7-Is it interesting to restrict the passage according to day, time or group?
8-Do you want to register unauthorized departures during business hours?
9-Do you want to locate the staff inside the building?
10- Do you want to register or receive notifications for passes or incorrect uses of the doors?
If your answers are affirmative only in the first 5 questions, it is likely that your solution is an Autonomous Access Control.
For what reasons is access control advisable?
It is important to involve the staff from the beginning of the reason for the implementation of an Access Control system. “An access control system allows the passage of Authorized persons” In this way, we avoid many of the incidents due to misuse or sabotage of the system.
Normally, the system is installed not for the “Control” but for the “Order” of the people who circulate within the organization.
The system controls each door for all possible cases of authorization or denial, displaying each event in real time and storing it for later analysis.
We can link the normal operation of the Access Control with other systems such as climate, alarms, CCTV, parking, elevators etc. allowing a better use of its functionalities.
We can use the file of each user to create a very complete updated database that can be used for other applications, even to control visits, becoming a perfect tool for the Security department or for the Evacuation Plan since the system indicates at each moment who is inside the building.
One of the arguments that are considered when considering an Access Control project, apart from a security solution, is the cost and how long it can be amortized.
Before implementing a system, it is necessary to reflect on the needs and cost of the investment. In technology matters, when the risks are unknown, it is very likely to end up leaning towards the price factor.
Example: In a medium or large organization where there is a significant number of controlled doors (between 16 to 200) and where staff pass through many of them daily, when using a mechanical key system it is necessary to decide whether we are going to use cylinders with master key or individual key.
In any of the decisions, the staff usually end up carrying a bunch of keys that they can forget or misplace. On the other hand, we are not certain that copies have not been made to other colleagues.