Management and Security with the Access Control System

When an organization installs an access control system, it does so basically with three purposes in mind:

The first is to take care of the physical integrity of people; that is, prevent someone from being attacked.

The second is to protect company information: databases, sensitive material, etc. Finally it is done to safeguard the assets of the company, such as electronic equipment or any other good that is salable.

Thus, different means are used to monitor and control people’s access to a facility. Decades ago lock and key systems were used; however, in addition to being vulnerable, stolen or lost keys represented additional costs for companies.

acces  control system

Later, the way the world worked and interacted with technology, and even the way crime attacked, changed, and access control migrated to more robust systems with electronic credentials or biometric identification to grant or deny entry to a building or property.

Among the most outstanding advantages of this system in the business area are the following:  

Allow staff access to the company: If in a company you want to divide the spaces, according to the respective departments, you can do so. In this way, you can control staff and allow only authorized people to enter.

Through these different resources, people outside the organization will be prevented from entering.

You can measure the arrival and departure time of the staff: In this way you can have an administrative resource through a Management Software, where you can control time and attendance.

Proximity readers: it works with personalized or generic cards, where through codes, the user can be allowed to enter.

Improving staff productivity: By having a system that measures and governs their schedules, they will feel committed and will work in order to achieve the objectives set by the company.

Savings in personnel costs: It is common for companies to invest in personnel who are in charge of the registration of employees, in order to give manual access to different areas of the company, and, in addition, keep a written record of who entered.

In this way, this investment will be avoided since, with the Access Control System, people will enter automatically and it will be registered internally.

Control the opening of doors: Open doors where they can enter without any registration have always been a problem and danger, violating the safety of the staff.

With the Access Control System, the doors work based on the people who enter, closing automatically and preventing someone else from entering.

Decrease in times in registrations: The lists in which they control the schedules of the employees, manually, take time. Because they all arrive at a certain time and must wait to set their arrival and departure time that delays the entry and start of the working day.

The most up-to-date technology: The comfort and innovation of a company, starts with including these tools that will allow you to be safe and up-to-date with security systems.

Monetary elevation of the building: These Electronic Security Systems revalue your company; by endowing it with innovation and technology as mentioned in the previous item.

How to Know If You Actually Need a Digital Door Lock?

If you are responsible for an organization and consider the need to install an Access Control system, answering these 10 questions can help you make a decision:

Digital Door Locks

1-Do you have several locked doors?

2-Do you need these doors or some of them to remain closed during the working day?

3-Do your staff use keys to carry out their work?

4-Does your staff use different types of keys according to their work?

5-Do you have problems due to loss, copies or loan of keys?

6-Is it interesting to know who has entered, where and at what time?

7-Is it interesting to restrict the passage according to day, time or group?

8-Do you want to register unauthorized departures during business hours?

9-Do you want to locate the staff inside the building?

10- Do you want to register or receive notifications for passes or incorrect uses of the doors?

If your answers are affirmative only in the first 5 questions, it is likely that your solution is an Autonomous Access Control.

For what reasons is access control advisable?

It is important to involve the staff from the beginning of the reason for the implementation of an Access Control system. “An access control system allows the passage of Authorized persons” In this way, we avoid many of the incidents due to misuse or sabotage of the system.

Normally, the system is installed not for the “Control” but for the “Order” of the people who circulate within the organization.

The system controls each door for all possible cases of authorization or denial, displaying each event in real time and storing it for later analysis.

We can link the normal operation of the Access Control with other systems such as climate, alarms, CCTV, parking, elevators etc. allowing a better use of its functionalities.

We can use the file of each user to create a very complete updated database that can be used for other applications, even to control visits, becoming a perfect tool for the Security department or for the Evacuation Plan since the system indicates at each moment who is inside the building.

One of the arguments that are considered when considering an Access Control project, apart from a security solution, is the cost and how long it can be amortized.

Before implementing a system, it is necessary to reflect on the needs and cost of the investment. In technology matters, when the risks are unknown, it is very likely to end up leaning towards the price factor.

Example: In a medium or large organization where there is a significant number of controlled doors (between 16 to 200) and where staff pass through many of them daily, when using a mechanical key system it is necessary to decide whether we are going to use cylinders with master key or individual key.

In any of the decisions, the staff usually end up carrying a bunch of keys that they can forget or misplace. On the other hand, we are not certain that copies have not been made to other colleagues.

Access Control Systems as a Tool of Management

It’s time to look at a major trend in physical security. An access control system (ACS) is an essential component for securing a large office building or a modern enterprise. Only the installation of an access control system can provide maximum protection of the object from the penetration of persons who have no right to do so.

An access control and management system is a combination of hardware and software, the purpose of which is to provide the opportunity to pass or drive to a certain territory or to certain premises only to those persons who have the appropriate permission.

Access Control Systems as a Tool of Management

Any enterprise would like to pay employees for the actual hours worked, and not for late arrivals, unauthorized absences and premature departures from work. It is equally important to control the work of an employee during the entire working time- timely arrival at work does not guarantee the conscientious performance of their duties.

The use of access control and management systems allows managers to solve these problems, create an evidence base in labor disputes and prevent the possibility of errors and abuse.

Electric locks or door openers are a wise investment to improve security and convenience in access control for businesses, neighborhood communities and single-family homes.

On the other hand, it is worth mentioning that one of the biggest trends in recent years is mobile access control, which consists of using a mobile device (a cell phone, a tablet or a smart watch) to access doors, gates, etc. networks, services and other restricted access spaces.

In addition to the use of mobile devices, which by their nature require at least one authentication factor, this modality represents the commitment to provide comfort and convenience for users , a fundamental pillar in today’s access control systems.

It is important to clarify that the application that supports a mobile credential must have cryptographic security, which also prevents an identification from being transferred to another device.

By the way, one of the most frequent questions related to this type of system is: what happens when the person loses or the mobile device is stolen?

Well, thanks to the system management software, the security chiefs can grant or overthrow the identities, in addition to controlling the doors by time, privileges, access level, etc.

When the system uses an extra identity management platform, the privileges of both platforms must be removed, although today the market offers cloud management software that can already link both platforms.

How to guarantee a long service life of access control systems?

Finally, when we talk about the useful life of access control, the most important thing is to regulate the voltage of an installation. Checking that the system has regulated energy is synonymous with guaranteeing a long useful life for the system.

That is why it is recommended to have voltage regulators, power supplies and backup batteries for the readers and the control panel: to withstand electrical faults and voltage spikes.

This is crucial when power returns after a fall, as it comes back with great force, and that’s when systems break down.

On the other hand there is the dust factor. The recommendation is to have control panels with perfectly sealed cabinets. In this way, the useful life of these equipment is also guaranteed.

2021 With COVID and Access Control System

The Coronavirus effect worldwide makes us rethink many of our solutions in access control in critical centers, where until today, biometric solutions by fingerprint were the most efficient and economical.

As we all take precautions when touching railings, elevator buttons or door handles due to the danger of contagion, in the case of a biometric fingerprint reader it is inevitable to have to touch the sensor to read it and also, inevitably all the people in the organization will have the risk of contagion by having to touch it.

Access Control System

In this adaptation process, how your access control systems can mitigate risks becomes highly relevant. The two aspects that most concern administrators today: how to maintain security (know who enters) and avoid the transmission of the COVID19 virus.

Luckily, all the fingerprint readers come with the option of a proximity card, allowing the use of both technologies and preventing fingerprint biometrics from being contaminated.

Another case of risk are the hands and the electronic cylinders where once we have passed the RFID card we have to touch or move the knob to open the door.

The fact of being a mechanical system forces us to touch a specific area of ​​the door by all the people who pass, increasing the risk of contagion.

This has made us reflect on what solutions and equipment can minimize the risk of contagion from Covid19 without losing security and practicality in access control.

If the door is hinged, we can add a motorized system that will open and close without having to touch the handle, if in addition the access control is by proximity (RFID) or with a hands-free system, we will avoid touching the reader.

The exit buttons can be non-contact, or through detection elements such as radars or magnetic loops.

Also in the universe of access control systems there are technologies that dispense with contact with other people or with machines, which can be very useful at a time when it is imperative to keep our hands as clean as possible and avoid contact with surfaces that have been touched by dozens of people.

Reduce physical contact points in common spaces. Use mobile authentication.

Lower or eliminate physical contact with ID readers. In the universe of access control systems there are technologies that make it possible to dispense with contact with people and equipment. Avoid rubbing with surfaces that have been touched by dozens of people.

Reduce the need for contact with Pin buttons and biometric fingerprint readers. Replace them with mobile authentication which is more secure.

Various access control systems have applications for telephones that allow collaborators and visitors to authenticate from their cell phones. In addition, they are more secure, since they work with a password to enter the app from the phone before unlocking the door.

We know that administrators are constantly evaluating this situation, so it is important to make an inventory of the tools you have at your disposal and that help you to reinforce the security policies of your property.